Archive for October, 2009

Leverage helps you make your minutes count.

Posted in Teamwork, Time management, Time management/Self-management on October 28, 2009 by Chuc Barnes

GearsYou and I both know that we have a lot to do every single day. We also know that the amount we can accomplish is limited. Even when knowing this, most people get so hurried and overwhelmed that they forget the principle of leverage – leveraging your time!

Here’s what I mean: Picture a triangle!

Now please write the word “Administrator” in the lower left hand corner of the triangle and jot the number “40” next to the word “Administrator” to show the number of hours an administrator might handle for you (if you hired an administrator).

Next, please put the word “Sales” in the lower right hand corner of the triangle and jot the number “40” next to the word “Sales” to show the number of hours a sales rep might handle for you (if you hired a sales rep).

Now put your name at the top of the triangle and write the number “40” next to your name to show the number of hours most people work in a typical week.

Ok, please now notice that the triangle is showing you that if you hire an administrator and a sales rep, both of whom work 40 hours for you, you end up getting 120 hours of results for yourself in your 40 hour workweek.

This is the power of leverage, which is so often overlooked.

I’m not telling you that you need an administrator or sales person. I am suggesting that if you do indeed hire two people (or even one person) to do some of the lesser value items you’re now handling yourself, you’ll be leveraging your time and getting more done in your day – and in your week.

Realize also that, if you hire one or two people to do the lesser value items you’re now taking care of yourself, you can pay the people you hire a fraction of your own rate, thereby helping you get full dollar value for the time you yourself invest in your week.

Leverage helps you get more done in your day and more value for your own time — and it’s worth remembering this and implementing it whenever you can.

Does this make sense to you?

A “Portable Desk” helps you make your minutes count.

Posted in Organize, Self-management, Stress, Time management, Time management/Self-management on October 15, 2009 by Chuc Barnes

When I was being interviewed on Vern Moter’s “Practical Advisor” nationwide radio program over the weekend, a caller named Angel called the show and said he needed help.

Angel said he is in the apparel business and that he had just moved to Alabama where he and his family are now living, yet his job is in Minnesota. Angel explained that, because he now must fly back and forth between his new home and his job, he is forgetting things, stressing, and accidently letting things slip through the cracks. He asked me if I could suggest anything that might help him.

I asked Angel if he had any kind of portable organizing device, paper or electronic. He said he did not. I then suggested that it’s important for him to immediately get an organizing device that he can carry with him at all times.

I told Angel that it doesn’t matter to me which organizing device he chooses (Franklin Planner, iPhone, Blackberry, Palm, or whatever), but that I suggest he look at his new organizer as a “portable desk.”

I pointed out that, if Angel carries this “portable desk” with him wherever he goes, he’ll have a trusted place where he can put his notes, ideas, to-do list, projects, etc. and, thus, he can plan, create, and make decisions wherever he is: at home, at the office, or on an airplane.

I’m writing about the conversation I had with Angel to suggest that you do the same thing. If you don’t have a portable organizer, get one as soon as you can.

I wrote about PDAs in a previous post on this blog. (See “How to Make Time for You-#7.)

When you have a portable organizer (I use an iPhone which I love), you can start getting better use of your time and you can get things done wherever you are. (Example, I was the 48th person in line for a flu shot yesterday so, while waiting in the long line, I was able to check the email on my iPhone and write these words for the blog you’re now reading.)

A portable organizer will help you plan, make decisions, save time, and reduce your stress.

Does this make sense to you?